Priority Management: How Can I Help My Staff Best Prioritise Their Time

Published by Kathryn Anda, PEPworldwide on 13 December, 2013

Time never seems to go our way. It’s either too fast or too slow. More often than not, our eight-hour day flashes before our eyes, leaving us with a pile of work that never seems to get smaller.

Knowing how to prioritise your time will go a long way to making those precious minutes work with you and not against you.  Knowing how to empower your staff to best prioritise their time to be more efficient, productive and less stressed will make for a smoother flowing business.

Here are our top tips:

Stop Repeating Yourself

PriorityWhen you find yourself answering the same questions from workmates or clients or notice an all too familiar flow of requests for the same thing, it is time to put a stop to it.  You are wasting time.

Put together a Frequently Asked Questions (FAQ) guide on your website, update procedure documentation or streamline a process that clearly is not as transparent as once thought. Figure out better ways to provide answers without having to be involved. Put your time to better use.

Stop Eating At Your Desk

We have all done it. We feel under the pump, grab something quick to eat and return to our desk in an effort to read emails and continue on with our daily tasks.

As tempting as this may be, it should not become a daily routine. Taking a short break, a quick walk and getting some fresh air, will help your staff clear their heads and help them be more productive when they return.  Often the best ideas come when you take your mind off the job.

Stop Allowing Yourself To Be Interrupted

Your staff need to stop allowing themselves to be interrupted.  Stop answering the telephone just because it is ringing.  Stop checking emails just because emails are arriving. This need only be for a short time each day but sometimes that is all you need to be able to focus.

Scheduling a time to answer emails and return phone calls will make for a more productive day and a better use of time.

Stop Worrying About What You Will Not Get Done

Once you can identify what you will not be able to achieve in the next 24 hours, you will have clear view of what you can.

Determine what can be safely pushed out for a day or so, and free your mind to focus on what remains.

Stop Trying To Complete More Than One Thing At Once

Whilst multi-tasking is a skill in itself, the mere fact that you are attempting to accomplish more than one thing at once in an effort to be more productive can actually result in lower quality, more errors and the potential need for rework. 

Stop Shuffling Papers

Having a clean, clutter-free desk and an organised workspace will ensure you stop shuffling papers looking for the ones you need. Everything has its place.  Do a little housekeeping every now and then.

Did you think these priority management tips were helpful and want to find out more? Give PEPworldwide a call to help you help your staff learn the skills of prioritisation and effective time management.

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Other PEPworldwide information that will empower you: Time Management Service

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