Prioritise Time – How To Prioritise Your Time: 5 Key Steps


Published by Kathryn Anda, PEPworldwide on 3 March, 2014

Do you sometimes find yourself in a muddle, so much to do and no idea where to start? When time is short, and it usually always is, knowing how to prioritise time effectively will not only help you achieve, but also get you to the end in a far less frazzled mood.

Stress is not healthy for anyone.  These five key steps will put you on the right path ensuring time works with you and not against you.

1.Prioritise Your Time By Identifying The Big Rocks

Big rocks are large tasks, typically high priority, that are of the utmost importance to be completed, however due to their size are often pushed aside in favour of smaller quick wins.  Schedule time in your calendar and make time for these jobs first, otherwise there will be no time left in your day to tackle them.

Prioritise your time by first identifying your big rocks, and allocate time for them ahead of everything else.

2.Time Is Precious - Reduce Distractions And Interruptions

Time managementYou’ll never get to the bottom of a to-do list when you are interrupted all day.  Whilst we cannot eliminate them completely and we should schedule some downtime into our day to allow for them, we need to do our bit to reduce distractions as much as possible. 

Whether it be closing your email program, repositioning your chair and desk with your back to any walkway, turning your phone to voice mail or moving to a quiet area of the office, there are a number of things you can do to allow you to focus and get the job done.

3.Delegate To Get More Out Of Your Time

When your team is not only up to date with training but also cross skilled, it means that when the going gets tough, you can look to delegate aspects of a task or project to someone who may be able to get it done faster than you.  Collaboration is powerful in the workplace so take advantage of it.

4.Take Time For Yourself – Work Life Balance

Taking regular breaks during the day, decent breaks away from your desk, and even outside of the office, is a fantastic way to clear your mind and recharge.  Even a few minutes can be all that is needed so that you can return to work and have a better concentration span.

5.Time Management Benefits From Being Organised

Why waste precious time looking for that critical file?  Why spend a good portion of your day shuffling paperwork searching for the notes you took in the project meeting last week? Organization and time management are linked.  Don’t let your disorganization lead to wasted time.  

The Personal Efficiency Program a PEPworldwide initiative, helps you get organised which allows you to prioritise your time so much more effectively. Give it a go.

Further Reading:

 

workplace stress, workplace efficiency, personal effectiveness at work, big rocks, time management


 

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